Procurement

Doing Business with ECMCC

Welcome to the Procurement Opportunities for Erie County Medical Center Corporation (ECMCC). As a public benefit corporation, ECMCC procures goods, services, and construction on a competitive basis in accordance with New York State competitive bidding laws. This page provides suppliers and contractors that are interested in doing business with ECMCC information about current procurements and its procurement-related policies and procedures.

Below you will find links to invitations for Bids (IFBs) and Requests for Proposals (RFPs) recently issued by Erie County Medical Center. The information provided on this page intended to help vendors, suppliers, contractors and consultants identify solicitations on which they would like to bid or submit proposals. This information is not a substitute for the ECMCC Procurement Guidelines.

Frequently Asked Questions

How does the procurement process work?

As a public benefit corporation, ECMCC purchasing policies are governed by New York State competitive bidding laws. ECMCC solicits bids and proposals in the following ways:

  • Invitation for Bids (IFB) – IFBs are issued for goods, equipment, commodities, and non-professional services where the anticipated contract value (or annual expenditure) is over $20,000. IFBs are also issued for construction projects where the cost of the project is anticipated to exceed $35,000.
  • Request for Proposals (RFP) – RFPs are issued for professional services, certain software procurements, and certain equipment and medical supplies where the anticipated contract value (or annual expenditure) is over $20,000.
  • Informal Quotes – When purchasing materials, goods, supplies, and services where the total contract value (or annual expenditure) is anticipated to be less than $20,000, formal competitive bidding (IFB or RFP) is not required, but may still be utilized. The Purchasing Department may also solicit informal quotes from vendors by phone, email, or fax, using ECMCC’s registered vendor listing and other sources to locate qualified vendors.
  • State Contract/Group Purchasing Organization – purchases made through VHA/Novation contracts (currently ECMCC’s designated GPO) and the New York State Office of General Services contracts are not subject to competitive bidding.
  • Discretionary M/WBE Purchases – ECMCC may, at its election and with ECMCC Board of Directors approval, purchase goods and services from New York State certified M/WBE vendors without a formal competitive bidding process, where the contract value (or anticipated annual expenditure) is less than $200,000.

How do I learn more about upcoming opportunities?

As a public benefit corporation, ECMCC purchasing policies are governed by New York State competitive bidding laws. ECMCC solicits bids and proposals in the following ways:

  • The primary source for all procurement solicitations is the New York State Contract Reporter. Notices of IFBs and RFPs are posted in the New York State Contract Reporter at least fifteen (15) business days before the bid/proposal due date. Construction solicitations are also published in the Buffalo News at least five (5) days prior to the bid opening. (Learn more »)
  • Check the Bid Opportunities page. Listed are all current IFBs and RFPs.

Get Email Notifications

Whom do I contact?

ECMCC Purchasing Department
462 Grider Street
Buffalo, NY 14215
P: (716) 898-3250

Lori Roepken | Director of Supply Chain Management
E: lroepken@ecmc.edu
P: (716) 898-4295

Sarina Rohloff | RFP/IFB Coordinator
E: srohloff@ecmc.edu
P: (716) 898-3289

Janique Curry | M/WBE Coordinator
E: jcurry1@ecmc.edu
P: (716) 898-4947
F: (716) 898-5203

*Please be aware that all RFPs and IFBs are subject to State Finance Law Sections 139-j and 139-k. These laws govern permissible communications between bidders and ECMCC during the procurement process and establish sanctions for violations by vendors, including vendor disqualification. All questions, comments, requests for clarification, and other communications regarding an RFP or IFB must be submitted in writing to the individual identified as the designated contact in the RFP or IFB. Contact with any other person at ECMCC regarding the RFP or IFB is prohibited by law and may result in disqualification of a vendor’s bid or proposal. Please see the Section entitled Compliance with State Finance Law in the RFP or IFB.

Bid Opportunities

Interested in doing business with ECMC? Here you will find links to Invitations for Bids (IFBs) and Requests for Proposals (RFPs) recently issued by Erie County Medical Center.

Learn more »

MWBE Compliance

The implementation of the Office of Minority & Women Business Compliance (OMBC) at ECMC will actively ensure minority business enterprises have a fair share to participate in business opportunities & procurement in construction, goods and professional services at ECMC.

Learn more »

Upcoming Events

View our upcoming Procurement events.

Learn more »

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Erie County Medical Center Corporation (ECMCC) is not responsible for the content, privacy policy, accuracy or legality of any website accessed through a link on www.ecmc.edu. A link to another website does not constitute an endorsement, guarantee or approval by ECMCC of the linked website, or the information, products or services contained therein.